VILLAGE OF PRENTICE
REGULAR MEETING
April 14, 2014

PRESIDENT SCHMIDT PRESIDING

MEMBERS PRESENT: KALANDER, DRAEGER, YOUNGS, ESTERHOLM, PEARSON, AND KNAACK

MOTION BY KALANDER, SECOND BY YOUNGS TO APPROVE THE MINUTES OF THE MARCH 10, 2014, MEETING AS SUBMITTED. CARRIED

MOTION BY DRAEGER, SECOND BY KNAACK TO APPROVE THE TREASURER’S REPORT AS PRESENTED. CARRIED

COMMITTEE REPORTS

FINANCE- TRUSTEE KNAACK REPORTED HE HELD A COMMITTEE MEETING TO REVIEW 1ST QTR BUDGET. WE ARE AT 18% OF THE BUDGET.

PUBLIC WORKS- NOTHING AT THIS TIME.

SOCIAL SERVICES- NOTHING AT THIS TIME.

PERSONNEL- NOTHING AT THIS TIME.

THERE WAS NO PUBLIC COMMENT.

PAUL BLOMBERG WAS PRESENT TO DISCUSS THE CURB STOP LEAK ON HIS PROPERTY, HE WOULD LIKE THE VILLAGE TO PAY HALF.

MOTION BY KALANDER, SECOND BY YOUNGS TO PAY $400 TO PAUL BLOMBERG. DRAEGER – OPPOSED, ESTERHOLM- ABSTAINED. MOTION CARRIED

TRUSTEE KALANDER STATED THE INDIVIDUAL INTERESTED IN THE BUILDING ARE STILL OUT WEST AND HE IS NOT SURE IF THEY CAN MAKE IT TO THE NEXT MEETING.

MOTION BY KALANDER, SECOND BY YOUNGS TO TABLE THE BUILDING UNTIL THE NEXT MEETING. CARRIED

KRISTA PAULUS, FROM IMPACT 7 WAS PRESENT AND GAVE A PRESENTATION ON HOW IMPACT 7 COULD HELP OUR COMMUNITY WITH HOUSING, PROPERTY MANAGEMENT, AND BUSINESS GROW.
MORITZ’S EDM LOAN IS UP FOR RENEWAL. JOE WAS PRESENT AND BY RENEWING HIS LOAN, THE REVOLVING LOAN FUND IS MAKING MORE ON INTEREST THAN THEY MAKE IN SAVINGS.

MOTION BY PEARSON, SECOND BY KNAACK TO RENEW MORITZ’S NOTE FOR ANOTHER 2 YEAR TERM AT 3.25%. CARRIED

THE OPEN BOOK IS SET FOR APRIL 25, 2014, FROM 5:00-7:00 P.M. AND THE BOARD OF REVIEW IS SET FOR MAY15, 2014, FROM 5:30-7:30 P.M.

DALE STATED HE HAS RECEIVED NUMEROUS COMPLAINTS ABOUT THE JUNK IN PEOPLE’S YARDS. HOW WOULD THE BOARD LIKE TO PROCEED?

MOTION BY KALANDER, SECOND BY YOUNGS TO TABLE PROPERTY CLEAN UP UNTIL THE NEXT MEETING. CARRIED

VILLAGE ENGINEER, MIKE STOFFEL PRESENTED THE BID TABULATIONS FOR THE TOWN AND KNOX STREET PROJECTS. HE STATED DESANTIS WAS THE LOWEST BIDDER AT $662,145.50. A-1 EXCAVATING WAS NEXT WITH A BID OF $679,696.00 MIKE WENT OVER THE BIDDER’S QUALIFICATIONS AND REFERENCES FROM OTHER COMMUNITIES.

THERE WAS DISCUSSION WITH DAVE DESANTIS ABOUT THE REFERENCES THAT WERE PROVIDED BY OTHER COMMUNITIES. DAVE STATED HE WAS NOT AWARE WITH SOME OF THE ISSUES PRESENTED AND THE OTHER ISSUES HE STATED WILL NOT HAPPEN AGAIN.

BY STATE STATUTES THE VILLAGE BOARD IS TO AWARD THE PROJECT TO THE LOWEST RESPONSIBLE BIDDER AND BASED ON THE REFERENCES AND FACTS THAT WERE PRESENTED BY MIKE THEY NEED TO DETERMINE IF DESANTIS IS A RESPONSIBLE BIDDER.

MIKE EXPLAINED THE PROCESS OF REJECTING ALL BIDS.

MOTION BY KALANDER, SECOND BY ESTERHOLM TO CANCEL ALL BIDS. ROLL CALL VOTE: KALANDER – YES, DRAEGER NO, YOUNGS- YES, ESTERHOLM-YES, PEARSON- NO, KNAACK – NO, SCHMIDT- NO MOTION FAILED

MOTION BY PEARSON, SECOND BY DRAEGER TO ACCEPT THE BID FROM A-1 EXCAVATING AS THE LOWEST RESPONSIBLE BIDDER. ROLL CALL VOTE – KALANDER – YES, DRAEGER- YES, YOUNGS – YES, ESTERHOLM – NO, PEARSON – YES, KNAACK- YES MOTION CARRIED

CHUCK LUNDBORD IS CONCERNED WITH THE INSPECTION OF THE PROJECT.
LAURIE REPORTED ALL THE INVENTORY HAS BEEN REMOVED FROM THE TEX’S TOAST BUILDING, EXCEPT THE ANSUL SYSTEM, THAT IS SCHEDULED TO BE REMOVED ON FRIDAY. SHE HAD AN INQUIRY ABOUT THE INVENTORY THIS MORNING. PHIL AND LAURIE WILL MEET TO GET A CURRENT VALUE ON THE EQUIPMENT.

MOTION BY KALANDER, SECOND BY YOUNGS TO TABLE TEX’S TOAST INVENTORY UNTIL THE NEXT MEETING. CARRIED

MOTION BY PEARSON, SECOND BY KNAACK TO PUT THE OSHKOSH OUT FOR BIDS. CARRIED

DALE REPORTED LONN FRANSON, FROM THE DNR SET OUR PHOSPHORUS LIMITS AND WE WILL NEED TO START ADDING CHEMICALS TO CONTROL IT.

VILLAGE ENGINEER, MIKE STOFFEL REPORTED THE UV DISINFECTION REPORT AS BEEN SUBMITTED TO THE DNR AND WE ARE WAITING THEIR APPROVAL.

THERE WERE NO PURCHASE ORDERS.

MOTION BY PEARSON, SECOND BY KNAACK TO PAY BILLS. CARRIED

GENERAL FUND- $ 21,324.28
FIRE DEPT- $ 1,511.21
WATER/SEWER- $ 11,650.73
GOLF COURSE- $ 18.54
TOTAL $ 34,504.76

MOTION BY KNAACK, SECOND BY ESTERHOLM TO ADJOURN THE MEETING. CARRIED

LAURIE ANDREAE
CLERK/TREASURER